Permission for Cover Art and Hyperlinks

Introduction

This letter is a template for crafting a Letter of Request to extend the publisher permissions to include Cover Art, Company/Product Line Logo's, and Hyper Links within PCGen. Simply replace the bracketed items with the appropriate information and make any other appropriate changes. Other sample letters can be found on the PL Teams 'Guide to Writing Letters to Publishers'.

Required Information

When preparing a Source Review Request, replace the angle brackets (<>) with the information as listed below:

1. <publisher contact>
2. <publisher e-mail>
3. <pl name>
4. <pl e-mail>

The Template

To: <publisher e-mail>

From:<pl e-mail>

Subject: PCGen New Features and Request for Additional Permissions

Hi <publisher contact>!

My name is <pl name> and I am one of the publisher Liaisons for the PCGen Project. I am writing you to let you know about a couple of new, and at least one old, features for PCGen that we think you will appreciate.

PCGen has, for some time, had the ability to include a thumbnail image of a product's cover art in the Source Information Panel. We have not taken full advantage of this as yet but we are hoping to change that.

We have also added several other features that will help to increase the visibility of <company name> and <company name>'s sources within PCGen. The first of these is the ability to include a thumbnail image of your company logo, and/or the product line logo, along with the sources cover art. As with the cover art, the image will appear in the Source Information Panel. What we are requesting from you, besides the additional permissions listed below, is guidance on where we can get the appropriate art. Source covers we can scan in, and if you can send me an image file of <company name>'s company and/or product line logo, we will incorporate it into the datasets for your sources.

PCGen recognizes that all artwork is generally considered Product Identity by the OGL, and is committed to protecting your PI. Therefore, if permissions to include cover art and logos is granted, PCGen will included a separate COPYRIGHT tag in the pcc file to identify the copyright of such artwork. We can include in that tag any text you require but would, as a minimum, be something like the following: "Included artwork is Product Identity and is included by permission. Copyright <company name> xxxx". This text will appear in the Source Info Panel just as all other Copyright statements do.

The other new feature within PCGen provides the ability to include active hyper-links in the Source Information Panel that will allow our users, with a simple click of the mouse, to visit your corporate website, the source specific web page if you have one, or to link directly to any number of e-commerce sites so that they can purchase your sourcebook directly.

The PCGen team feels these are changes that can greatly enhance your products and your company's visibility within PCGen, but in the interests of ensuring your wishes are followed, PCGen is asking you to extent the permissions granted by <company name> to PCGen to include the following:

Permission to include Cover/Logo Art Permission to include an active hyperlink to the following: - <company name> website - <company name> Source Page - E-Commerce link (e,g, RPGNow.Com or Amazon.Com Source Page with affiliate link for PCGen)

If you agree to extend the current permissions to include any, or all, of the items above, simply include all of the text in this message as a quoted reply and indicate your additional permissions.

Thank you for you time and if you have any questions, do not hesitate to contact me!

<pl name> Publisher Liaison PCGen Project

Status

Status Notes

1. Dates are represented in mm/dd/yyyy format.
2. Request Sent will include the date the latest message was sent with the number of messages sent following in parenthesis, i.e. "03/04/2008 (1)" represents the date March 4, 2008 with one message having been send.
3. An asterisk (*) denotes that PCGen distributes a dataset based upon this publishers source material.

Publisher Name	*	Request Date	Response Date	Comment	PL Assigned
12 to Midnight	*	03/20/2008 (1)	04/15/2008	Permissions Granted	Eric C Smith
Alderac Entertainment Group (AEG)	*	03/18/2008 (2)	03/18/2008	Permissions Granted	Eric C Smith
Alea Publishing Group (APG)	*	04/03/2008 (3)			Eric C Smith
Atlas Games	*	04/03/2008 (3)			Eric C Smith
Auran D20	*			No Contact Info	Eric C Smith
Avalanche Press	*	04/03/2008 (3)			Eric C Smith
Badaxe Games	*	03/05/2008 (1)	03/06/2008	Permissions Granted	Eric C Smith
Bards and Sages	*	03/05/2008 (1)	03/06/2008	Permissions Granted	Eric C Smith
Bastion Press	*			See DragonWing	Eric C Smith
Battlefield Press	*	03/05/2008 (1)	03/06/2008	Permissions Granted	Eric C Smith
Behemoth3	*			Need Contact	Eric C Smith
Big Finger Games (BFG)	*	04/03/2008 (3)	04/03/2008	Permissions Granted	Eric C Smith
Black Wyrm Games					Eric C Smith
Bloodstone Press	*	04/03/2008 (3)			Eric C Smith
Blue Devil Games	*	03/05/2008 (1)	03/06/2008	Permissions Granted	Eric C Smith
Citizen Games				No longer active	Eric C Smith
Crafty Games	*	03/05/2008 (1)	05/08/2008	Permissions Granted	Eric C Smith
Dark Portal Games					TBA
Darksun					TBA
Dog House Rules	*			Need Contact	Eric C Smith
DragonWing Games	*	03/20/2008 (1)	03/20/2008	Permission Granted	Eric C Smith
Dreamscarred Press					TBA
EN Publishing	*	03/20/2008 (1)	03/21/2008	Permission Granted	Eric C Smith
Fan Community Council	*			Need Contact	Eric C Smith
Fantasy Flight Games	*			Need Contact	Eric C Smith
Firefly Games					TBA
Gallantry Productions	*	03/20/2008 (1)	03/25/2008	Inactive	Eric C Smith
Golden Elm Media					TBA
Goodman Games	*	04/03/2008 (2)			Eric C Smith
Guardians of Order					TBA
Hart Felt Productions					TBA
Holistic Design					TBA
Kenzer and Co					TBA
Lion's Den Press	*	04/03/2008 (2)			Eric C Smith
Malhavoc Press	*	03/20/2008 (1)		Need Contact	Eric C Smith
Margaret Weis Productions					TBA
Mongoose Publishing	*	03/20/2008 (1)	03/25/2008	Permission Granted	Eric C Smith
MonkeyGod Enterprises					TBA
Mystic Eye Games					TBA
Mythic Dream Studios	*	03/20/2008 (1)		Need new contact	Eric C Smith
Necromancer Games	*	03/20/2008 (1)	03/20/2008	Denied for now.	Eric C Smith
Paizo Publishing, LLC	*	04/03/2008 (2)			Eric C Smith
Pandahead Productions	*	04/03/2008 (2)			Eric C Smith
Paradigm Concepts	*	04/03/2008 (2)			Eric C Smith
Parents Basement Games	*	04/03/2008 (2)			Eric C Smith
Pinnacle Entertainment Group	*	04/03/2008 (2)	04/07/2008	Permissions Granted	Eric C Smith
Privateer Press					Paul W. King
RPG Objects	*	04/03/2008 (2)			Eric C Smith
RPGA					Paul W. King
Reality Deviant Publications					Paul W. King
Ronin Arts					Paul W. King
Secular Games	*	04/03/2008 (2)			Eric C Smith
Shadowkind Publishing					Paul W. King
Silven Publishing	*			See 12 to Midnight	Eric C Smith
Silverthorne Games	*	04/03/2008 (2)			Eric C Smith
Sleeping Imperium					Paul W. King
Soveriegn Press					Paul W. King
S T Cooley Publishing	*			Need Contact	Eric C Smith
Sword & Sorcery Studios	*			Need Contact	Eric C Smith
Sword's Edge Publishing					Paul W. King
The Game Mechanics	*	04/03/2008 (2)			Eric C Smith
The Le Games					Paul W. King
Vigilance Press	*	04/03/2008 (2)			Eric C Smith
Whitesilver Publishing					Paul W. King
Wizards of the Coast	*	04/03/2008 (2)			Eric C Smith